250-300 Seating arrangements for delegates 

Additional chairs with writing rests, approx. 

max 10 Head table and chairs: front row 

max 5 Head table and chairs: rear row 

6 Chairs and coffee tables for panel discussions

Rapporteurs tables and chairs 

Tables + chairs for directors and VIPs 

Speaker's podium with microphone and reading lamp 

Tables and chairs for Conference assistants/social media at the back of the room

6 m2 space for WHO IT technicians/equipment (close to the local technician)

4 m2 space for WHO webcast technician/equipment (close to the local technician)

Conference event lighting, incl. Stage lighting and ambient lighting for the plenary

Wireless handheld microphones (for the panel disscussions)

Belt Pack and Headset Wireless Microphone (for the moderator of the panel disscussions)

Conference system microphones

Interpretation headsets

Simultaneous-interpretation booths (4-5 languages) to relevant ISO standards (2 working interpreter console per booth)

Sound recording equipment for 4-5 languages + floor

2 separated audio signals (ENG, RUS languages) from local technicians audio mixer (by XLR cable)

Separate, dedicated Internet line (2 separate LAN CAT5 cables) with a minimum of 10 Mbit/s upload-download

Projection screens to show 3 different images (ENG/RUS/Presenter, Branding, Videos) Exact size of screen depend on size of the room, final lay-out, lights etc.

Convenient displays for persons seating at the directors and VIP tables (ENG channel signal only)

Screens to face the heads of delegations (2 simultaneous signals, ENG and RUS).

Screens in front of the head table (2 simultaneous signals, ENG and RUS)

Screen in front of the presenter with separate signal from WHO IT technician

Simultaneous projection of the two signals behind the head table (size appropriate for the room, min.20.000 LUM, full HD, for testing before the event)

Separate, dedicated Internet line (LAN CAT5 cable, min. 2 Mbit/s)

Accept and distribute to the screens/projectors in the room 2 outgoing simultaneous signals, ENG and RUS (SDI)

Accept and deliver to the presenter screen 1 outgoing signal (SDI)

Accept and distribute in the room 1 outgoing audio signal (XLR)

4 Laptops for reports and resolutions teams

1 Printer Type 1 + paper, located for the Resolutions team

6 Floor Monitors for head table with appropriate size to follow presentations OR 10 LCD screens on head table to follow presentations (in case floor monitors not feasible due to space limitation)

Floor Monitors for delegations of appropriate size (if required depending on seating arrangement)

2 Laptops for Conference documentation team

Flower/plant displays for head table 

Bottled water for head table/VIPs/Directors' tables  (to be renewed during coffee/lunch breaks)

Water glasses (to be changed during coffee/lunch breaks)

Wire extensions with multi sockets ​